Important Dates
- Submission Deadline:
December 9, 2024, 11:59 pm AoE - Notifaction of Acceptance: January 6, 2025
- Camera Ready Deadline: January 12, 2025, 11:59 pm AoE
We encourage authors to embrace this year’s conference theme “Robots for a Sustainable World“.
How does it work? Authors may consider how they expect their HRI demo or video to benefit society, and in consequence, think about in which real-world use cases their research could be applied. And to be more specific, and fun, authors will be asked to suggest a real-world context where their HRI demo or video could be located, e.g. hospital, school, home, park, forest, etc.
In the spirit of Interaction, we strongly encourage authors, including those who have contributed a full paper, to consider submitting a demo/video of their work. Be creative and aim for interactivity, whether with your own robot, a simulated robot projected on a wall, a Zoom to a robot in your lab, a shared robot through consultation with chairs, etc. Suggestions on how to showcase your work are more than welcome!
Demos
We invite demonstration proposals for cutting-edge systems that make interaction with robots more intuitive, seamless, and pleasant or otherwise illustrate some aspect of HRI in an exciting and engaging way. Demonstration proposals will be peer-reviewed based on these criteria. While we welcome submissions including all types of interaction (e.g., physical robots, hardware/software interfaces, virtual agents, etc), we will prioritise submissions including physical robots and possibility of offering live demonstrations at the conference venue. Accepted submissions will be published in the conference IEEE XPlore companion proceedings. The authors of accepted demonstrations will also be given the opportunity to present their demos at the conference.
Borrowing a robot platform to run a demo
Aldebaran has kindly offered 3 Pepper robots to be present at the HRI25 conference. The goal is to facilitate researchers to demo their work without worrying about traveling with their own platform.
The process is the same as any other demo submission. You should submit your demo proposal following the instructions above, and additionally, indicate whether you would require a robot to run your demo at the conference. If your submission is accepted, you will be allocated a “robot usage slot” to set-up your demo.
Under the umbrella of working towards a more sustainable world, we aim for this initiative to create new opportunities for researchers who might not otherwise have the chance to share their work with the community.
Videos
We invite submissions of videos related to all aspects of HRI. Videos should be self-explanatory, of scientific relevance, and fun to watch. Submissions will be peer-reviewed for their quality and potential impact, the novelty of their setting, and the insightfulness of the lessons learned. Accepted videos will be published in the conference IEEE XPlore companion proceedings.
Submission Instructions
For both categories above (demonstrations and videos), please submit through the PCS website:
- a video.
- a summary document.
Submissions do not need to be anonymized. For reference and inspiration, accepted submissions from last year’s proceedings can be found here and here respectively. Please, see below on important guidelines for the preparation of the videos and the accompanying document. Note as a submitting author to the demos/videos track, you will be contacted to complete reviews of up to two other submissions.
Guidelines
Video Content
We expect the content of the videos to adhere to the following guidelines:
- Videos should explain the content using voice-overs, and all audio must be captioned to be inclusive to viewers who are deaf or hard-of-hearing.
- Video content should be self-contained and self-explanatory.
- There will be no live narration or in-person introduction when videos are presented in the session.
- Video content should not contain advertisements or be heavily promotional in nature.
- Make sure that all audio and video content is clearly audible and visible.
The copyright of the video remains with the author. Video authors are responsible for obtaining permission for any third-party copyrighted material (music, video, images, etc.) in the video. Such content should not be included unless permission has been obtained prior to submission.
Video Formatting
We require the following video formatting specifications:
- Videos should be up to 3 minutes long. Titles and credits are recommended to last less than 3 seconds each.
- Videos cannot exceed 70MB in size.
- The horizontal resolution should be at least 640 pixels. We recommend using the maximum resolution permitted within the file size restrictions (up to 2048 × 1080).
- Our recommended video format is the .MP4 container format using the H264 codec (main or high profile) for the video track and the AAC codec for audio tracks. Submissions in .AVI, .MOV, or .MKV containers (possibly using other codecs) will also be considered.
- Authors should verify that their submission is viewable using a recent version of the VLC media player (cross-platform). Ideally, the submitted file will play on computers with recent Linux, OSX, or Windows operating systems without requiring the installation of third-party codecs.
- Videos should have the aspect ratio correctly set (i.e., playing them should not require user interaction to avoid stretching).
- Submission files that are finalized need to be ready to be played as they are, without revision, at the conference.
- Start the video filename with the lead author’s last name.
- Do not use Digital Rights Management (DRM) on your video file submission.
- Please check that audio and video tracks play synchronously if relevant for the submission.
Video and content guidelines are subject to small changes.
Document Preparation
The document should be no longer than 3 pages, including references. All papers for the conference must be submitted in PDF format and conform to IEEE Proceedings specifications. Templates are available at this link (use US letter format). In addition, the IEEE has partnered with Overleaf, so you can start writing using this link directly.
The submitted document must include:
- A title.
- A list of authors (names, affiliation, email, address, etc.).
- An abstract (max. 100 words).
- Keywords.
- One or more summary figures describing the video or demo.
- Description of the demo, including a technical overview and an explanation of its novelty, importance, and usefulness.
- The PDF should follow the accessibility guidelines described in here
The accompanying documents of accepted submissions will be included (together with the videos) in the companion proceedings of the HRI conference in IEEE Xplore.
Demo Fast Track
This year, authors of accepted submissions of Full Papers, Short Contributions and Alt.HRI will be given the opportunity to participate in the demonstration exhibit area at HRI. This is in addition to the main stage presentation and would allow for more visibility of their work, interactive discussions, and a chance to win a Best Demo (or Honorable Mention) award.
Requirements: The accepted submission must (1) include a video in the supplementary materials which clearly shows the contribution of the submission, and (2) be nominated for Demo Fast Track by a reviewer.
Notes: Unlike regular Demo Track submissions, authors in Demo Fast Track will not be asked to prepare an additional paper. Demo chairs will contact nominated authors after acceptance notifications on December 2, then select Fast Track demos according to space, availability, and author interest. Demo Fast Track notifications will be announced on January 25, 2025.
Contacts
Demos and Videos Chairs: Raquel Ros (PAL Robotics, Spain), Angelica Lim (Simon Fraser University, Canada).