Attending

Venue

Venue: Münchenbryggeriet Event and Conference (The brewery conference centre).

Address: Torkel Knutssongatan 2. Metro station: Mariatorget (signs towards Torkel Knutssongatan and “Mässhallen”)

For over 100 years, beer was brewed in these locations. Today, the facilities are bright, spacious and modern, with a fantastic view over Stockholm water and islands from most of the conference rooms and mingle areas. Münchenbryggeriet have a long history of working sustainably and is a Nordic Swan Ecolabled facility since 2012.

Visitor Information

Official Language

The language of the conference is English.

Climate and Clothing

It is late winter/early spring in Stockholm in March and the temperatures can vary from below freezing point to 7-8 °C (~45 °F). Please note there may be occasional showers. The organisers suggest that you bring an umbrella or raincoat as well as warm gloves, scarf and something to keep your head warm.

Weather information and forecasts: SMHI.se (Swedish Meteorological and Hydrological Institute) – Weather forecasts.

Local Currency

The Swedish monetary unit is the Swedish krona (SEK), divided into 100 öre. Approximately: Euro 1=SEK 11, USD 1=SEK 10, GBP 1=SEK 12. Major credit cards are accepted almost everywhere. There are several currency exchange offices and cash dispensers at Stockholm Arlanda International Airport and in Stockholm. Please note: There are many cashless shops in Sweden and we recommend you to bring a credit card that is open for transactions made abroad.

Exchange rates may vary. To see current exchange rates, please ask your bank, or visit a web based currency converter, for example https://www.oanda.com/currency-converter, https://x-rates.com, or your choice of bank or converter service.

Electricity

In Sweden the electrical voltage used is 220/230V.

Passport and Visas

Delegates are advised to contact the nearest embassy, consulate or travel agency for information about the passport and visa requirements from their country for entry to Sweden.

Accommodation

Pre-booked hotel options (UPDATED)

We have pre-booked rooms at two different hotels in Stockholm, in the venue area. Both hotels and the conference venue are located on the south side of Stockholm city central, called Södermalm.

Note that due to Sweden holding the Presidency of the Council of the European Union in the first half of 2023, the hotels in Stockholm are reluctant with (in their point of view) too generous offers and policies, so this UPDATED block booking was what we were able to negotiate. A general recommendation is obviously to book as early as possible.

The blocked rooms are not available through other booking channels, only through the options stated with each hotel presentation below. Room reservation is made on a first come – first served basis. Rooms and these rates are available up until January 13, 2023 (or until the blocked rooms are fully booked, if this happens before January 13.)

UPDATE as of January 12th: A small number (exactly how many will be determined on January 13th) of rooms will be available under the conditions described below until January 24th (or until fully booked).

It is possible to book an extension to the main conference period which the negotiated rates are valid for, e.g. for arrival already on March 12th, HOWEVER, these extension nights do not fall under the special rate agreement and will be subject to market price. To book a room under the agreement with some extension, you need to contact the booking service directly by phone, it is not possible to book such a combination through the online booking system.

For exact cancellation conditions, please double check with the hotel at the time of reservation.

Pre-booked hotel options

We have pre-booked rooms at a few different hotels in Stockholm, in the venue area. The blocked rooms are not available through other booking channels, only by the options stated with each hotel presentation below. Room reservation is made on a first come – first served basis. Rooms and these rates are available up until January 13, 2023 (or until the blocked rooms are fully booked, if this happens before January 13.) For cancellation conditions, please check with the hotel at the time of reservation. Both hotels and the conference venue is located on the south side of Stockholm city central, called Södermalm. The area has somewhat of a small town feeling, and the streets are hilly. Buildings are a mix of old and modern.

Reservation

Booking for both hotels is made via the Scandic Hotel website https://www.scandichotels.se/ Please state the booking code: BAKA130323. Or, call Scandic Central booking office Sweden at +46 8 517 517 00, connection 1. And please state the booking code: BAKA130323.

  • You will need to guarantee the room with credit card upon reservation.
  • You pay the stay onsite directly to the hotel in connection with your stay.
  • For no-show or changes after 6 p.m. the first day of your stay, the hotel reserves the right to charge for your stay.
  • You have the right to cancel your stay up until 24 hours before the first night.
  • The last date to book according to these prices and conditions is January 13, 2023.

Scandic Hotel Sjöfartshotellet

Scandic Sjöfartshotellet is located about 1500 meters to the conference venue, Münchenbryggeriet, which is about 20 minutes walk or 10 minutes by Metro (one station). Sjöfart is Swedish for shipping or seafaring, and the hotel is at close proximity to the ferry terminal with sea transportation to for example Finland.

Metro station: Slussen Hotel website: https://www.scandichotels.com/sjofartshotellet

Conference rate Single room (one person) SEK 1,390 Double room (two persons) SEK 1,590 All prices are per room/night, and including taxes and breakfast.

Scandic Hotel Malmen

Scandic Malmen is located about 1700 meters to the conference venue, Münchenbryggeriet, which is about 22 minutes walk or 16-17 minutes by local bus. The hotel is located in the middle of the area Södermalm.

Metro station: Slussen. Bus station: Medborgarplatsen Hotel website: https://www.scandichotels.com/malmen

Conference rate Single room (one person) SEK 1,390 Double room (two persons) SEK 1,590 or SEK 1,790 depending on room category. All prices are per room/night, and including taxes and breakfast.

Transportation

Getting to Stockholm

Train

Stockholm is connected to central Europe by train. There are several direct train connections from Copenhagen. Alternatively, you can hop on a train crossing the bridge into Malmö and take a train to Stockholm there. Train tickets are best booked in advance and can be booked on https://www.sj.se/.

Ferry

It’s also possible to reach Stockholm by ferry, from Finland, Poland and Germany. More information can be found here https://www.vikingline.com/the-group/viking-line/ and https://polferries.com/.

Plane

The closest international airport is Stockholm Arlanda Airport (ARN), located around 42 km from the centre of the city.

Airport Transportation

There are various options for transportation to and from Stockholm Arlanda Airport (ARN) including taxis, limos, rideshare, and shuttle services.

The main options are:

  • Arlanda Express fast train that will take you from the airport to Stockholm’s central train station in around 20 minutes. The round trip costs 579 SEK and can be bought here: https://www.arlandaexpress.com/.
  • Flygbussarna buses that will take you from the airport to Stockholm’s main coach station (which is located right above the central train station). Journey time is about 45 minutes and a round trip costs 209 SEK. https://www.flygbussarna.se/.

Additional information can be found here: https://www.visitstockholm.com/travel-info/and-airports/

Getting Around Stockholm

Stockholm is a pedestrian-friendly city. You can use various public transportation such as the metro, buses, and trams. We recommend planning your trip via Google Maps which has a complete schedule and will come in very handy during your stay. You can buy single tickets directly by tapping your credit card at the turnstiles or aboard the bus, or through the official Stockholm City Public transportation app. A single ticket (valid on all public transport network) costs 39 SEK. Additional information can be found here: https://sl.se/en/in-english/fares–tickets/smart-phone-ticket-app/

Insurance and Vaccinations

The registration fee does not cover insurance for the delegates. The organisers recommend that delegates take out insurance in their home country to cover pre-journey cancellation for personal reasons and necessary insurance to cover accidents, medical expenses and loss of personal belongings during the visit. No vaccinations are needed when visiting Sweden.

Force Majeure

The organisers are not liable for any claims for damages and/or losses if the entire conference has to be cancelled due to a force majeure incident.

Disclaimer

The organisers are not liable for damages and/or losses of any kind which may be incurred by the conference delegates or by any other individuals accompanying them, both during the official activities as well as going to/from the conference. Delegates are responsible for their own safety and belongings.